Hi all!
Just as a reminder, when sending boxes to Float, Friends, or Discard, please do not fill them up all of the way. Boxes should be between ½ or 2/3 full. Keep in mind that if we make boxes too heavy, it is an injury risk to whoever has to lift and carry them. If you have any questions, please see the floating procedures that are available for review on the Intranet and Training Portal.
Additionally, Subscription items (the books with the yellow spine labels) should never be checked out to the branch discard accounts or stamped with the Friends or Discard Stamp. Please see the procedure for Subscription Plan Items below. Full “Processing & Sorting Weeded Items” procedure can be found on the Intranet and is attached to this e-mail.
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SUBSCRIPTION PLAN Items – Return to LMS
Subscription Plan (S-Plan) books are easily identified by their bright yellow spine labels.
NOTE: **NEVER stamp Subscription Plan books and DO NOT check them out to CEN or an NL unit’s “xxx-Discard” account in Symphony Workflows (wet/moldy/bugs exception: see pg. 3).
- Send all surplus and damaged S-Plan books directly to the LMS Float Team.
- Attach a brief note to individual copies regarding any damage (wet/moldy/bugs exception: see pg. 3).
- When pulling surplus copies of titles that HPL has both as regular HPL copies (white spine labels) and S-Plan copies for possible withdrawal, it is preferable to send in S-Plan copies first rather than regular HPL copies if condition is comparable. The Float Team may redistribute surplus S-Plan items rather than withdrawing and returning them to the supplier, depending on system-wide needs.
LMS Division staff will handle ALL S-Plan withdrawal tasks for damaged items and surplus copies being returned to the supplier (wet/moldy/bugs exception: see pg. 3).
If you have any questions or concerns, please feel free to see Felicia or new assistant manager Dena Melvin!
Thank you,
Vanessa Gempis
